Privacy Policy
GFTH respects the privacy of people who visit its website, communicate with the organisation and participate in its programmes. This Privacy Policy explains what personal information GFTH may collect, why it may be collected, how it may be used and the principles we follow when handling it.
GFTH aims to collect only information that is reasonably necessary for a specific and legitimate purpose. We do not intend to collect personal information simply because it is available.
What this policy covers
This Privacy Policy applies to personal information collected through the GFTH website and through direct communication with GFTH where the information is handled as part of the organisation’s website, communication or programme-related activities.
Different privacy requirements may apply to specific GFTH programmes or services where separate notices or agreements are provided.
Information you may provide to us
You may choose to provide personal information when communicating with GFTH. Depending on the nature of the communication, this may include your name, organisation, email address and information contained in your message.
For example, someone contacting GFTH about a partnership, programme, media enquiry, volunteering opportunity or general question may voluntarily provide information necessary for the organisation to respond.
GFTH does not require visitors to provide personal information simply to browse publicly available pages on the website.
Information collected through website use
Like many websites, technical information may be generated when you visit the GFTH website. Depending on the website’s technical configuration, this may include information such as browser type, device information, basic technical logs, pages visited and other information needed to maintain website security and functionality.
GFTH’s website may use technical tools that help maintain security, improve performance or understand how the website is being used. The specific technologies used may change as the website develops.
Where cookies or similar technologies are used, GFTH will seek to use them for legitimate website functions such as necessary operation, security, performance or appropriate analytics.
Why we use personal information
GFTH may use personal information for purposes such as responding to enquiries, communicating with partners, managing programme-related communication, addressing complaints or concerns, maintaining website security and carrying out necessary organisational administration.
Information may also be used where necessary to protect the organisation, its programmes, its users or other people from fraud, abuse, security threats or other unlawful activity.
GFTH aims to use personal information only for purposes that are connected to the reason for which the information was collected or for another purpose that is reasonably compatible with that original purpose.
Programme-related information
Some GFTH programmes may require additional information from participants, partners or service providers in order to deliver, verify or report on an activity.
Where programme-related information is collected, GFTH will seek to limit collection to information relevant to the activity and will apply appropriate safeguards to information that may be sensitive.
Information used for public reporting will be considered carefully so that transparency does not unnecessarily compromise the privacy, safety or dignity of the people involved.
Health and sensitive information
Some GFTH activities may involve sensitive information, particularly health-related activities such as medical camps.
Sensitive information should be handled with additional care and should not be published simply because it was collected during a programme. Health-related information should remain confidential except where disclosure is necessary, properly authorised or otherwise permitted by applicable requirements.
GFTH does not publish patient information or identifiable health details as part of ordinary public programme reporting unless there is an appropriate and legitimate basis for doing so.
Photographs and personal information
Photographs may be used by GFTH to document its activities, but photography is subject to separate consent, safeguarding and dignity requirements.
A photograph can itself be personal information where an individual is identifiable. GFTH therefore considers the privacy implications of photographs before publication.
For detailed requirements concerning photography, consent, children and safeguarding, please refer to the Photography & Consent Policy.
Children and adolescents
GFTH takes additional care when personal information relates to children or adolescents.
Information that could unnecessarily identify a child should not be publicly disclosed. Photographs involving minors are subject to the consent requirements set out in GFTH’s Photography & Consent Policy and applicable safeguarding requirements.
Personal information about children should only be collected and used where there is a legitimate programme or safeguarding reason for doing so.
Sharing personal information
GFTH does not intend to sell personal information to third parties.
Personal information may need to be shared with trusted service providers, programme partners, professional advisers or other parties where this is necessary for a legitimate organisational or programme purpose, subject to appropriate safeguards and applicable requirements.
Information may also be disclosed where GFTH is required or permitted to do so by law, or where disclosure is necessary to protect a person’s safety, prevent fraud or respond to a serious security or safeguarding concern.
Public information and transparency
Transparency is an important part of GFTH’s operating model. The organisation may therefore publish information about activities, expenditure, locations, programme partners and aggregate beneficiary information as part of its public accountability work.
Public reporting does not mean that all personal information will be published. GFTH will seek to distinguish between information necessary to demonstrate accountability and information that could unnecessarily identify or expose an individual.
Data security
GFTH takes reasonable steps to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.
Access to personal information should be limited to people who need the information for a legitimate purpose. Technical and organisational safeguards may be used depending on the nature and sensitivity of the information.
No online system can be guaranteed to be completely secure. GFTH therefore encourages users to avoid sending highly sensitive information through ordinary email or other unsecured communication channels unless specifically requested and appropriate safeguards are available.
How long information is kept
GFTH aims to retain personal information only for as long as it is reasonably necessary for the purpose for which it was collected, for legitimate organisational recordkeeping or to meet applicable legal, safeguarding, accountability or administrative requirements.
Retention periods may differ depending on the type of information and the reason it was collected.
Links to other websites
The GFTH website may contain links to third-party websites, platforms or services.
Once you leave the GFTH website, the privacy practices of the third-party service will apply. GFTH does not control how external websites collect, use or protect information.
We encourage visitors to review the privacy policy of any external website before providing personal information.
Your choices and questions
Depending on the circumstances and applicable law, you may have rights or choices relating to personal information held by GFTH. These may include asking what information is held about you, requesting correction of inaccurate information or raising a concern about how information has been handled.
Any request should provide enough information for GFTH to understand the issue and identify the relevant communication or record.
Privacy concerns and complaints
If you believe that GFTH has handled your personal information inappropriately, published information that should not have been made public or failed to respect a privacy commitment, please contact us.
Privacy contact:
info@gfthbd.org
GFTH will review privacy concerns in accordance with the nature of the issue and the organisation’s applicable policies and procedures.
Changes to this Privacy Policy
GFTH may update this Privacy Policy as its website, programmes, systems and organisational practices develop.
When changes are made, the updated version will be published on this page together with the date of the latest revision.
Contact GFTH
Questions about this Privacy Policy or the way GFTH handles personal information can be sent to:
GFTH
info@gfthbd.org